Outfitter booking software that books the whole trip — not just the date.

Yes. You can put your trip calendar on your own website, where prospects see open dates and book and pay by card or bank transfer. And if you'd rather take every booking by phone — plenty of outfitters do — you build the trip in HuntDocs and send the client one link to pay and sign. Both roads end in the same place: a counted spot, a paid deposit, and signed paperwork on the client's record.

No. Clients get a secure link to view their trip, pay their invoice, and sign their documents — no login, no password, nothing to download. A group organizer gets their own link to manage the party the same way.

You set the deposit — a flat amount or a percentage — when you build the trip, and the client pays it online by card or bank transfer. The balance sits on the invoice with its due date, and automatic reminders go out by email or text on the schedule you choose until it's paid. Payments post to the invoice the moment they land, and a bank payment that's still clearing pauses the reminders so a client who already paid isn't asked again.

Stripe. You connect your own Stripe account when you set up HuntDocs, and every card and bank-transfer payment your clients make goes into it directly — Stripe pays out to your bank on its normal schedule. HuntDocs shows each payment against the right invoice and booking, so the money and the paperwork always agree.

Yes — it's built in, not a workaround. Turn on payment-method fees and the processing fee is added to the client's payment instead of coming out of your trip price. The fee is calculated at the moment they pay and shown plainly beside each way to pay, with card and bank transfer each carrying its own rate, so the client chooses knowing what each costs. It applies everywhere they can pay: invoice links, deposit requests, online checkout, even a payment collected while signing a form.

Yes. Invoices and payments sync to QuickBooks Online, mapped to your own accounts and tax rates, so bookings taken in HuntDocs show up in your books without re-entering anything.

Most software sold as "outfitter booking software" is built for kayak rentals and zip-line tours: same-day tickets, no contracts, no deposits worth chasing. A hunt sells differently — booked a season or more out, held with a real deposit, papered with a contract and waivers, and often bought for a whole group by one person. HuntDocs is built around that: trips with spots, deposits and balances with due dates, documents per person, group organizers, and records that hold up when an agency or an accountant asks.

Plans are on the pricing page, and you can start on a trial and put a real trip through it before you commit. Booking, invoicing, e-signatures, and QuickBooks sync are part of the platform — not priced as separate add-ons.