Collect Signed Waivers Where There's No Cell Service
Camps, trailheads, and back-country lodges don't have bars. That's usually where waivers actually get signed — at arrival, on the tailgate, minutes before anyone heads out. HuntDocs is hunting outfitter software with offline signing built in, so clients sign on your phone or tablet with no connection at all, and everything uploads the moment you're back in range. No separate kiosk app to bolt on.
How It Works
Four steps, and only one of them has to happen while you still have a signal.
Turn on offline signing for the form
Flip the Offline / In-Person switch next to any waiver or SmartForm you've built.
Open it once while you still have a signal
This saves the form to your device. It's the one step that matters — a phone that has never loaded the form can't display it without a connection.
Hand over the device
Your client fills out the form, types their name, picks a signature style, and checks the consent box. Tap Next Signer and it's reset and ready for the next person. Sign as many people as you need.
Everything uploads on its own
When your device gets back in range, HuntDocs pushes the signatures up automatically — usually within seconds — and shows you a summary of exactly what went through.
What Lands in HuntDocs Afterward
Every signature produces the same records an online signing does. Nothing needs re-keying.
The completed document is generated and saved to the client's record.
If the signer is already in your system, the document attaches to them. If not, HuntDocs creates a new contact from what they entered.
If a name couldn't be matched confidently or no email was given, that submission is flagged for your review instead of filed quietly.
If they provided an email address, their copy goes out automatically once the signature uploads.
Minors and Guardians
If a waiver requires it, the form asks for the signer's date of birth. When the signer is under 18, a guardian section appears on its own — the guardian enters the minor's full legal name, their relationship, and signs in their own name. The form checks that the minor's name matches the name on the waiver before it will submit.
It Holds Up
Signatures captured with no connection carry the same audit trail as any other. Each one is bound to the exact version of the form that was signed, timestamped at the moment of signing rather than the moment it uploaded, tied to the device that captured it, and backed by a signing certificate. If the form is edited between signing and upload, HuntDocs flags that submission for review instead of quietly filing it.
Printed QR Codes for Check-In
You can print a QR sheet for any offline-enabled form and post it at your check-in table or camp entrance, so several clients can sign on their own phones at once instead of waiting for yours. Worth knowing: a client's own phone also has to load the form while it has a signal, so QR sheets work best where there's still coverage — at the trailhead or on arrival. For a camp with no service at all, your own device is the reliable path.
What to Know Before You Rely on It
Priming a form on your phone doesn't prime it on your guide's tablet. Open it on every device that will collect signatures while you still have coverage.
Signatures live on the device until they upload. Clearing site data first will delete anything still waiting.
A card charge needs a live connection. Everything else — waivers, contracts, medical and emergency forms, questionnaires — works.
Frequently Asked Questions
Stop Chasing Signatures After the Trip
Get every waiver signed at arrival — whether or not there's a signal.
Get Started