Get Paid Faster with Professional Invoices

Q: How do clients pay?

If you've connected Stripe, clients see a 'Pay Now' button on their invoice. They click it, enter their payment info, and you receive funds directly. No account creation required for the client. You can also record manual payments for cash or checks.

Q: How do deposit requests work?

Click 'Request Deposit' from any client's record. Choose a flat dollar amount or a percentage of their balance, add an optional message, and send. The client receives an email with a link to pay online.

Create invoices for any hunt, request deposits, and collect payments online — all in one place. Built for big game hunting outfitters, HuntDocs makes billing as easy as booking.

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Professional

Branded invoices with your logo, hunt details, and payment terms. Look like the pro you are.

Flexible

Single hunts, multi-trip packages, group invoices — bill however your business works.

Integrated

Accept payments via Stripe and sync to QuickBooks automatically. No double entry.

Tracked

Every invoice, deposit, and payment logged with a complete audit trail.

How Invoicing Works

1

Create

2

Send

3

Get Paid

Book a hunt and the invoice is created automatically.

myhuntdocs.com/invoices

Send with your booking package or as a single email.

myhuntdocs.com/booking

Clients click "Pay Now" and you get paid via Stripe.

myhuntdocs.com/pay

Stop Chasing Payments

Most hunting outfitters cobble together invoices in Word or Excel, email them as attachments, then wait for checks to arrive. You end up with scattered files, no payment tracking, and hours spent on the phone chasing deposits.

HuntDocs handles the entire billing cycle. Invoices are created when you book hunts, sent with your booking package, and include a "Pay Now" button for instant online payment. Every transaction is tracked, and your books stay in sync with QuickBooks automatically.

myhuntdocs.com/invoice

Screenshot: Invoice Detail

Everything You Need to Bill Clients

Professional invoicing built for the way hunting outfitters actually work.

Hunt-Specific Line Items

Every invoice shows the hunt, dates, type (1x1, 2x1, drop camp), and pricing — all pulled from the booking.

Additional Services

Add guests, observers, extra trip days, trophy fees, or any custom service with a few clicks.

Discounts & Taxes

Apply flat discounts to any hunt. Taxes calculate automatically based on your settings.

Group Invoicing

Send one invoice to the group leader or create individual invoices for each person in the party.

Custom Terms & Notes

Add payment terms, special instructions, or personal notes to any invoice.

Download & Print

Send digitally or download a professional PDF to print and mail. Your choice.

Request Deposits in Seconds

Flat Amount or Percentage

Request a specific dollar amount or a percentage of the trip balance — your call.

Link to Specific Hunts

Attach deposits to specific trips so balances update automatically when payments come in.

Track Cash & Checks

Record manual payments for clients who prefer to pay offline. Everything stays in one place.

Personal Message

Add a note to the deposit request email — a personal touch that clients appreciate.

myhuntdocs.com/deposits

Screenshot: Request Deposit Modal

Easy for Your Clients

No Account Required

Clients click "Pay Now" and pay instantly. No passwords, no sign-ups.

One Email, Everything Included

Invoice, trip summary, waivers, and SmartForms — all bundled in one professional booking package.

View Online Anytime

Clients can view invoices online and download PDFs for their records.

Secure Payments

Powered by Stripe — the same payment platform used by millions of businesses worldwide.

myhuntdocs.com/pay

Invoice Any Type of Hunt

From guided big game hunts to drop camps and pack trips — HuntDocs handles it all.

Guided Hunts (1x1, 2x1, 3x1) Drop Camps Pack Service Multi-Trip Packages Combo Hunts Fishing Trips Horseback Trips Guests & Observers Extra Trip Days Trophy Fees Taxidermy Meat Processing Airport Transfers Gear Rentals Custom Services

Connected to Your Workflow

HuntDocs integrates with the tools you already use.

Stripe Payments

Accept credit cards, debit cards, and ACH payments. Clients click "Pay Now" and funds deposit directly to your account. You see full payment details in your HuntDocs dashboard.

QuickBooks Sync

Invoices, payments, and deposits sync to QuickBooks automatically — or manually if you prefer. No more double entry, and your accountant will thank you.

Frequently Asked Questions

When are invoices created?

Invoices are created automatically when you book a hunt. The invoice pulls in all the hunt details, pricing, and any additional services you add. You can also create estimates before confirming a booking.

Can I send invoices without the booking package?

Yes. You can send the invoice as part of your complete booking package (with waivers and SmartForms), or send it separately via email. You can also download a PDF to print and mail.

How do clients pay?

If you've connected Stripe, clients see a "Pay Now" button on their invoice. They click it, enter their payment info, and you receive funds directly. No account creation required for the client. You can also record manual payments for cash or checks.

How do deposit requests work?

Click "Request Deposit" from any client's record. Choose a flat dollar amount or a percentage of their balance, add an optional message, and send. The client receives an email with a link to pay online.

Can I invoice a group with one invoice?

Yes. You can send a single invoice to a group leader for the entire party, or create individual invoices for each person in the group — whatever works best for your clients.

Does HuntDocs sync with QuickBooks?

Yes. HuntDocs syncs invoices, payments, and deposits to QuickBooks Online. You can set it to sync automatically or push transactions manually — your choice.

Is there a record of all transactions?

Yes. Every invoice, deposit, and payment is logged with a complete audit trail. You can see payment history on each invoice and track all financial activity in your dashboard.

Ready to Get Paid Faster?

Join hunting outfitters who are spending less time on invoices and more time in the field.

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